St. Paul's National Major Seminary

Content Management System

Administrator User Guide

Version: 1.0
Date: August 2024
Website: https://stpaulseminary.ac.ug
Admin Panel: https://stpaulseminary.ac.ug/admin/dashboard
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Table of Contents

Getting Started

System Requirements

User Roles

Logging In

Step 1: Access the Admin Panel

  1. Open your web browser
  2. Navigate to: https://stpaulseminary.ac.ug/admin/dashboard
  3. You will be redirected to the login page if not already logged in

Step 2: Enter Credentials

  1. Enter your email address in the Email field
  2. Enter your password in the Password field
  3. Click the "Log in" button

Step 3: Successful Login

Password Reset: If you forgot your password, click "Forgot your password?" on the login page, enter your email address, and follow the reset instructions sent to your email.

Dashboard Overview

The admin dashboard is your central hub for managing all website content. It displays:

Statistics Cards

Quick Actions Section

Content Management Grid

Visual grid showing all content management sections with icons:

Managing About Us Sections

The About Us page is built from multiple content sections that you can manage independently.

Viewing About Sections

  1. From the dashboard, click "About Sections" (📄 icon)
  2. You'll see a list of all existing sections with:
    • Title
    • Order (display sequence)
    • Image alignment
    • Status
    • Action buttons (Edit, Delete)

Creating a New About Section

  1. Click the "Create New Profile Section" button
  2. Fill in the required fields:

Basic Information:

Display Settings:

Image Upload:

  1. Click "Save" to create the section
Section Display Order: Sections are displayed on the About page according to their Order value. Lower numbers appear first (Order 1 before Order 2).

Managing People Directory

The People section showcases faculty, staff, and administration.

Adding a New Person

  1. Click "People" (👥 icon) from the dashboard
  2. Click "Create New Person" button
  3. Complete the form:

Personal Information:

Contact Details:

Photo Upload:

  1. Click "Save" to add the person

Managing Events

Events showcase seminary activities, celebrations, and special occasions.

Creating a New Event

  1. Click "Events" (📅 icon) from the dashboard
  2. Click "Create New Event" button
  3. Fill in the event details:

Basic Information:

Date and Time:

Location and Settings:

  1. Click "Save Event" to create

Managing Academic Courses

Courses represent the academic curriculum offered at the seminary.

Adding a New Course

  1. Click "Courses" (📚 icon) from the dashboard
  2. Click "Create New Course" button
  3. Complete the course information:

Course Details:

Course Departments:

Managing Seminarians

The Seminarians section showcases current students with an approval workflow.

Adding a New Seminarian

  1. Click "Seminarians" (🎓 icon) from the dashboard
  2. Click "Create New Seminarian" button
  3. Complete the seminarian profile:

Personal Information:

Approval Status:

Privacy Note: Only approved seminarians appear on the public website. Personal information is displayed according to their consent.

Managing Documents

The Documents section provides downloadable resources for visitors.

Uploading a New Document

  1. Click "Documents" (📁 icon) from the dashboard
  2. Click "Upload New Document" button
  3. Provide document details:

Document Information:

File Upload:

Document Categories:

Managing News Articles

News articles keep the community informed about seminary happenings.

Creating a New News Article

  1. Click "News" (📰 icon) from the dashboard
  2. Click "Create New News Article" button
  3. Write your article:

Article Content:

Publication Settings:

Featured Media:

  1. Click "Publish Article" or "Save Draft"
Article Formatting Tips:

Managing Projects

Projects showcase seminary initiatives and development programs.

Creating a New Project

  1. Click "Projects" from the Content Management section
  2. Click "Create New Project" button
  3. Define your project:

Project Overview:

Timeline and Budget:

Project Status Options:

Managing Pillars of Formation

The Pillars represent the core values and foundation of seminary formation.

The Four Formation Pillars:

Editing Pillar Content

  1. Click "Pillars" (⭐ icon) from the dashboard
  2. Click "Edit" next to any pillar
  3. Update pillar information:

Pillar Details:

Managing Contact Messages

Monitor and respond to inquiries submitted through the website contact form.

Viewing Messages

  1. Click "Messages" (💬 icon) from the dashboard
  2. Review messages showing:
    • Sender name and subject
    • Message date and time
    • Read/Unread status

Reading Messages

  1. Click on any message to view full content
  2. Message details include:
    • Sender Information (Name, email, phone)
    • Subject and message body
    • Timestamp and IP address
Response Best Practices:

Site Settings Management

Note: This section is only accessible to users with Administrator privileges.

Accessing Site Settings

  1. From the dashboard, click "Site Settings" in the Quick Actions section
  2. Or navigate to the Users section and click "Site Settings"

Basic Site Information

Site Identity:

Contact Information:

Visual Theme Settings

Color Scheme:

Social Media Integration

Connect seminary social media accounts:

User Management

Note: User management is restricted to Administrator accounts only.

Adding a New User

  1. Click "Users" (👤 icon) from the Content Management section
  2. Click "Create New User" button
  3. Set up the account:

Account Information:

User Permissions:

  1. Click "Create User" to save

User Role Permissions

Administrator Role:

Editor Role:

Best Practices

Content Management

Security Practices

Image Management

Troubleshooting

Common Login Issues

Problem: Cannot remember password

Solution:
  1. Use "Forgot Password" link on login page
  2. Check email for reset instructions
  3. Create new secure password
  4. Contact admin if email not received

Problem: Account locked or deactivated

Solution:
  1. Contact site administrator
  2. Verify account status
  3. Request account reactivation

Content Display Issues

Problem: Changes not appearing on website

Solution:
  1. Check if content is set to "Published" status
  2. Clear browser cache (Ctrl+F5 or Cmd+Shift+R)
  3. Contact admin to clear server cache
  4. Verify content saved properly

Problem: Images not displaying

Solution:
  1. Check image file size (should be under 10MB)
  2. Verify supported format (JPG, PNG, GIF)
  3. Re-upload image if corrupted
  4. Ensure proper file permissions

Getting Help

Technical Support Contact:
Email: support@stpaulseminary.ac.ug
Phone: +256 XXX XXXXXX
Available: Monday-Friday, 8:00 AM - 5:00 PM

When Contacting Support:

Conclusion

This user guide provides comprehensive instructions for managing the St. Paul's National Major Seminary website content management system. Regular use of these features will help maintain an informative, current, and engaging website that serves the seminary community and prospective students effectively.

For additional support or advanced features not covered in this guide, please contact the technical support team or your system administrator.

Document Version: 1.0
Last Updated: August 2024
Next Review: February 2025

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